In this article, we will review the Activity Log, which provides visibility into changes made across Portfolios, Programs, Projects, Resources, Tasks, and other entities in PPM Express.
Activity Log Overview
The Activity Log tracks changes made across PPM Express, helping users audit updates and understand when and how data was modified.
The Activity Log can be accessed in two ways: globally to view all activity within the tenant, or at the entity level to display logs for a specific PPM Express item (e.g., Portfolio, Program, Project, Idea, Resource, etc.).
The Global Activity Log can be accessed from the gear menu and shows all changes made across the entire tenant.
An Activity Log button is available in the header on Portfolios, Programs, Projects, Resources, and other pages. Selecting this button opens the Activity Log automatically filtered to show changes related to the entity type you are viewing.
For example, opening it from a Projects page will display events related to all Projects.
Additionally, you can open the Activity Log for a specific item (such as a particular Portfolio, Program, Project, etc.) through the three-dot menu.
When you open a Portfolio, Program, Project, or other dashboard, the Activity Log can be accessed from the ellipsis menu located in the upper-right corner of the page. The log will display activity related to the specific Project or any other item you are viewing.
The Activity log for Archived Projects can be opened only from the Project dashboard, via the ellipsis menu in the upper-right corner of the page.
All logs recorded before archiving remain available and can be viewed directly in the archived project.
The Activity Log captures both user-initiated actions and system-generated changes:
- User actions (e.g., creating a task, editing fields) appear under the user’s name.
- System actions performed by PPM Express (such as auto-calculations, recalculated statuses, updated progress, triggered processors, etc.) are marked as changes made by the PPM Express System.
This makes it easy to distinguish manual edits from automated system updates.
For each change, the Activity Log displays:
- Item name (e.g., Task name)
- Previous value
- New value
- Full list of fields affected during the change
- Timestamp and the user who triggered the update
For example, when a task is created, you’ll see an entry with the initial field values. When a field is later updated, such as Start Date or Status, a new entry will appear showing the old and new values.
Every event, whether from a user action or system process, is recorded chronologically, allowing teams to:
- Trace who changed what
- Understand why a field changed
- Review the detailed information regarding the changes
- Diagnose unexpected updates
Access & Permissions
Activity Log visibility is governed by user permissions:
- Any user with View permission for an entity can view the audit log for that entity. This applies to all entities: Project, Program, Portfolio, Idea, Roadmap, Resource, etc.
- If the user does not have View permission for a specific project (or any entity), that user will not see the logs for that specific item.
Unsupported (Non-Logged) Actions
| Entity / Category | Actions Not Logged |
| Portfolios |
|
| Programs |
|
| Projects |
|
| Ideas |
|
| Roadmaps |
|
| Resources |
|
| Objectives | State changes (archive, close, reactivate) |
| Not supported items (never logged) |
|