In this article, you will find an extended overview of all the new features right after the release.
If you would like to receive an email notification with an extended features overview a few days before the upcoming release, please fill in the PPM Express Release Notification Form.
Release Notes 14.8 @March 29, 2023
Before: The calculation of Project Progress for Jira connection involved specifying issue types to be included in the calculation and mapping Jira statuses to PPM Express progress categories. While this approach was quite flexible, it was not very user-friendly regarding setup.
Now: Project Progress calculation will be done by specifying issue types and mapping the PPM Express "Progress" field and Jira "Status Category" field for each issue type that needs to be included in the calculation.
Issue types currently selected for Project Progress in your Jira projects will be preserved.
Please note: If you had previously used the default setting for calculating project progress, the value for project progress will remain the same. However, if you had enabled the 'Use custom' toggle and mapped the statuses with PPM Express progress categories in a unique way different from the default, the project progress value may be recalculated based on the new rules.
If you want to continue mapping the PPM Express 'Progress' field and Jira 'Status' field instead of Jira "Status Category" field, you can do so by mapping these two fields in the 'External Items Mapping' tab for each issue type that needs to be included in the calculation.
You will also need to specify the transformation rules, as in the example below.
Please note: If you manually changed the default mapping between the PPM Express "Progress" field and Jira "Status Category" field, your mapping will not be overwritten after release. If you want to calculate Project Progress for your Jira projects, please ensure that the PPM Express "Progress" field and Jira "Status Category" field are mapped together by reviewing the fields mapping.
Release Notes 14.7 @March 22, 2023
1) The export/import to/from .csv file functionality was added to Calendar Exceptions.
It is now possible to export/import Calendar Exceptions to/from .csv file. This functionality is available for the Calendar Exceptions on the tenant level and per resource.
If calendar exceptions are created in the .csv files and imported to PPM express, make sure there is a start and finish date (or a start date only) for all exceptions. The exception will not be imported if there are no start and finish dates.
If the exception is created for one week or less, the Days field will not be editable, all days of the selected period will be included in the exception. If the exception is created for more than one week, you can exclude the necessary days of the week.
2) It is now possible to switch on synchronization with Azure AD without sending invites to users.
The user invitations can be turned on separately and sent to all or selected users set in Azure AD groups. Open the People Management page, select the users, and click the 'Resend invitation' button.
3) Dependencies between items can now be exported into the .csv file via the ‘Export to PNG option’.
Release Notes 14.6 @March 20, 2023
1) Resource Workload and Governance report packs were added to the Reporting page and are now available from PPM Express for download and configuration.
2) Synchronization of tasks custom fields for Project for the Web connection is now available.
Project for the Web task custom fields are available for the mapping and synchronization if the Tasks custom fields Token is provided for the connection. The following fields are compatible:
Project for the Web Custom Field type
PPM Express Field
The mapping with PPM Express Select type fields works with or without the Transformation rules. The mapping with Priority and Impact custom fields works if values are the same in the mapped fields, or with the set Transformation rules
For Slider and Progress % fields – values are set to the field in PPM Express if it is within the possible field range (ex. 1-100).
The mapping with Impact type fields works with the Transformation rules (ex. 1 -> Strong)
The mapping with PPM Express Select type fields works with or without the Transformation rules.
The mapping with PPM Express Project Stage, Status, Impact, Priority fields works without the Transformation rules if values are the same in the mapped fields, or with the set Transformation rules. For Status field – the Task Status auto calculation should be turned off.
The mapping with Slider custom fields and Progress % field works only with the Transformation rules.
Release Notes 14.4 @March 06, 2023
1) Project for the Web connection: Mapping of the project-level fields is now configured per connection.
Before: The mapping for project-level fields was configured per project.
Now: Mapping of the project-level fields is now configured per connection. When the mapping is configured for one project, it will be applied to all newly imported and linked projects.
2) Users from nested groups in Azure AD are now also available for synchronization with PPM Express users.
Before: When users were synchronized from Azure Active Directory, and the synchronized group included other groups, users were not synchronized from the related groups.
Now: When users are synchronized from Azure Active Directory, and the synchronized group includes other groups, users are now synchronized from the related groups.
3) Key Result formulas were updated for Objectives.
Before: The progress for Key Results was calculated automatically by the following formula: (Current Value - Start Value) / (Target Value - Start Value) * 100
Now: The Start Value field was added to the Key Result project field to align with the Key Result from Objectives.
The progress can be calculated automatically or manually. Also, the direction value was added to the Key Results (Growth, Reduction, Above threshold, Below threshold). If the direction is set to Growth or Reduction, then the same old formula is applied: (Current Value - Start Value) / (Target Value - Start Value) * 100. PPM Express also checks the Start/Target values and shows warnings if there is data inconsistency. For example, if the Growth direction is selected, but the Start Value is higher than the Target one.
If the Above Threshold value is selected for direction, the Key Result progress will be 0 until the Current Value is the same as Target. As soon as the values are the same or the Current Value is higher, the progress is set to 100%.
If the Below Threshold value is selected for direction, the Key Result progress will be set to 100% when the Target is achieved or the Current Value is less than the Target.
The same logic is applied to the Objectives.
Release Notes 14.1 @February 20, 2023
The Schedule project section was redesigned for Azure DevOps to become more flexible.
The Schedule project section for Azure DevOps connection has a new view to display the information for all needed work items clearly and granularly.
The Schedule section includes the following information cards: Backlog Overview, Current Iteration Backlog, Current Iteration Progress, and Iterations.
These cards are configurable. To start editing the cards, click on the ellipsis button => Configure.
By opening the Configure View menu, users can edit the list of the information cards displayed in the Schedule section.
Also, the list of items included in the Backlog Overview and Current Iteration Backlog cards can be edited by clicking on the gear button next to the card name.
The selected items appear on the information card immediately.
By creating multiple views and including a different set of items on the information cards for each view, it is possible to limit access for certain users to the information in the Schedule section.
Please note: Only users with Manage Configuration permission and users who have permission to edit the project can configure the view of the Schedule section for Azure DevOps.
Clicking on each number next to the items, the Azure DevOps tasks page will be opened filtering the information by the selected item and value.
By clicking on the 'View Backlog from Azure DevOps', the Azure DevOps tasks page is opened.
Release Notes 13.2 @January 26, 2023
The settings for the roadmap tooltip configuration were added.
A new setting allows disabling roadmap tooltips. This toggle enables/disables the tooltips for all entities: lanes, bars, and key dates. The tooltips are disabled by any user, per roadmap.
Also, it is now possible to configure the information displayed on the tooltip. The tooltips are configured separately for each entity: lanes, bars, key dates.
For lanes, only default fields are available for selection, as it is not possible to create custom fields for lanes.
For bars and key dates, default and custom fields are available.
The set of the tooltip fields is saved per roadmap and is not shared between roadmaps. The newly configured tooltip becomes available for all users with access to the roadmap.
Only Roadmap Managers and users with Manage Configuration permission can edit the roadmap tooltips.
Release Notes 13.1 @January 23, 2023
Configure Fields menu was redesigned for better field creation, management, and navigation.
Before: The Configure Fields/Columns menu was presented as a list of fields where you could enable/disable the fields, rearrange the fields and create new custom fields. The information for each field (its type, if it is required, custom or OOB) was available on the field editing page. If the field was enabled, the drag-and-drop option was used to rearrange the field position.
Now: The Configure Fields/Columns menu is now presented as a list of small boxes with fields where you can enable/disable the fields, rearrange the fields and create new custom fields. The information for each field (its type, if it is required, custom or OOB) is now available on the field box. If the field is enabled, it is moved up to the enabled fields automatically, so all enabled fields are now displayed in the beginning of the field list. A search option is now available to quickly find the field you need.
When a new field is created, it is enabled by default and marked as New, so it is easy to find.
Also, a detailed description was added for all field types.
These changes are not applied to views and filters fields yet.
Release Notes 12.10 @January 12, 2023
Synchronization of Azure Active Directory users with PPM Express users was added to PPM Express. The option can be configured from the Tenant Settings page.
The Azure Active Directory Synchronization option allows synchronizing users from Azure Active Directory groups to the PPM Express Project Management page.
Also, using this option, the license type is applied in bulk, and the default set of PPM Express permissions can be set for all users from the selected Azure AD group according to their license. To create a default set of permissions, open the People Management page -> Default Permissions and set permissions for each license type as required.
When users are synchronized, the permissions can be edited manually for each user separately, if required.
To synchronize users from Azure AD, establish a connection between Office 365 and PPM Express. Next, create two groups in Azure AD (or use the existing ones), users from one group will be synchronized as Team Members, users from the second group will be synchronized as Users. Configure and enable the synchronization on the Tennant Settings page. For more details please refer to this article.
Please note: When Azure Active Directory users synchronization is enabled, all existing users within your tenant on the People Management page will be deactivated, unless they are members of the Users or Team Members group from Azure Active Directory. Users with Administrate app permission will not be deleted even if they are not members of any Azure AD group selected for synchronization.
When the Azure AD synchronization is enabled, the 'Invite users', 'Autoregistration', and invitations via Project sharing are disabled in PPM Express. Users can join PPM Express only through Azure AD synchronization.
Release Notes 12.8 @December 28, 2022
A new option will be added to set a default layout for new ideas of a particular Business Challenge.
When a new idea is created, a layout set as default for all newly created ideas is applied. The default layout for all new ideas is set on the Idea page -> Layouts and views -> Edit Layout -> Set as default.
The selection of the sections will be removed from the Create idea page, and a default layout with a certain section list will be applied instead.
Sometimes there is a need to create all new ideas with a different layout for a certain Business Challenge only. For example, if one Challenge is used for internal requests and another for customer feedback, then the ideas for such challenges should appear in different formats (layouts).
For this case, a new option will be added to overwrite the default idea layout for a particular Business Challenge. All newly created ideas within this particular Business Challenge will be created with a different layout by default.
To set a default layout for new ideas of a certain Business Challenge, open the Business Challenge page and click on the ellipsis button. Navigate to the 'Set Idea Layout for this Business Challenge' option and choose the default layout for all new ideas of this Challenge.
When a new idea is created for this challenge, the selected layout will be applied by default, despite the general setting for all ideas of other Business Challenges.
To apply the same layout to all existing ideas of a Business Challenge, select the ideas, open the Apply Layout option and apply the required layout to all selected ideas.
Please note that if you have more than 10 ideas in the list, the list should be opened to apply the layout for all ideas. Otherwise, the layout will be applied to the first 10 ideas in the list only.
Release Notes 12.5 @December 6, 2022
The ‘Change request’ option was added to the My Space page. Notifications are now sent to Requesters/Deciders/Users assigned when a new change request is created and then when its decision is changed.
Three new fields were added to the Change Requests project section for a better flow of submitting the requests and then tracking their status by all users who are involved in this process:
- Due Date
- Assigned to
When a Change request is assigned to a resource for implementation (Assigned to), the assignee and the requesters will be aware of the changes and status of this Change request. The following notifications will be sent on creating/editing Change Requests:
1. When a resource is assigned to a change request in the ‘Assigned to’ or ‘Deciders’ fields, an email is sent to this resource.
2. Each time when the Decision field is edited in a Change Request (e.g. from Pending to Approved, etc.), an email is sent to people assigned in the ‘Assigned to’ and ‘Requesters’ fields.
For notifications to be sent, PPM Express notifications should be enabled on the tenant level.
Also, the Change Requests will now appear on the My Space page (for users from the 'Assigned to' field) and can be opened and edited from this page directly.
Release Notes 12.1 @November 14, 2022
1. The 'Configure Columns' option was replaced with ‘Views’ in the Ideas section.
Before: Configure Columns option was used to edit the fields that appear in the Ideas section of the Business Challenges.
Now: The Views option is used to configure which fields are displayed within the Ideas section.
The non-editable 'General Info' view is applied by default. This view contains the fields in such order:
- Created Date
You can create custom views and include the fields you need for each view. As soon as the views are created, you can switch between the views to review the required information quickly.
Custom views can be edited and deleted.
Release Notes 11.17 @October 31, 2022
1. Soft Dependencies and different Dependency types are now available in PPM Express task management.
Before: There was only one type of dependency: Finish to Start. If the dependency was added, the start date of the dependent task was read-only. It switched automatically to the next day of the predecessor task finish date.
Now: There are four types of dependencies:
- Finish-to-Start (FS): Task B starts after Task A is finished.
- Start-to-Start (SS): Task B starts the same day as Task A.
- Finish-to-Finish (FF): Task B finishes the same day as Task A.
- Start-to-Finish (SF): Task B finishes the same day as Task A starts.
An additional tab was added to the Edit Task window: Predecessors (predecessors can be added on this tab).
The lead and lag time was added for internal tasks dependencies:
- When you add lead time to a task, work on that task overlaps work on its predecessor.
- When you add lag time, you delay the start time of the successor task.
Finish-to-Finish dependency with zero lag is used by default.
Dependencies can now be deleted from the timeline directly. Also, using the drag-and-drop option you can change the start date and the finish date of the dependent task (the lag time will be also changed automatically if the start date is changed).
2. It is now possible to open the project tasks page from the Projects page directly.
This option is available from all views: card, timeline, and table. Clicking on it, you can open the PPM Express tasks page or the tasks page of the linked system if any.
3. It is now possible to open the PPM Insights page from the Project dashboard.
To open the PPM Express Insights page from the Project dashboard, click on the ellipsis button to open the settings and select the PPM Insights option. The Insights page will be opened displaying the information for the project you are working with (the corresponding filter is applied automatically).
Release Notes 11.14 @September 28, 2022
1. The Resource allocation process and navigation were improved.
Before: The ‘Set Planned’ button was used to allocate resource(s) for the project. This button was available from the grid, from the panel, and from the ellipsis button. Also, when adding a resource to your project it was possible to allocate resource(s) at once. If the Start and Finish dates for the project were not set, the resource could be allocated for a period of six months. It was not easy to change the allocation period to match the project dates or certain time period.
Now: The ‘Set Planned’ button was changed to ‘Allocate’. Adding a resource and allocating it are two separate steps now. First, you search and add a resource to the project (by name, skills, tags). Then, you plan the resource(s) hours for the project. If you need to allocate the resource(s) for a day, week, month, quarter, or year, use the ‘Allocate’ button from the grid and be sure to set the needed time scale. To allocate resource(s) for project dates or any other certain time period, use the ‘Allocate’ button from the ellipsis or from the panel. On the ‘Allocate Resource’ panel, you can now see the project dates, current allocation period of the selected resource(s), and type of allocation. The project dates will be set per default, but you can also set a custom period instead. The same panel was also added to the ‘Set Actual’ option to allow a user to quickly specify actual hours for the whole project or specific time period.
Release Notes 11.13 @September 21, 2022
1. A new View ‘Resource Management’ was created for new PPM Express tenants.
The Resource Management view contains the following sections:
- KPI section (with pre-defined KPIs)
- Team Section
- Resource Plan section
This view is used to quickly review the information for Resources, and track the related KPIs with Project Team and Resources.
The same View can be also created manually by existing users.
1. New fields were added to the Project Details section.
The Following fields are selected by default in the KPI section of the Resource Management view of the Project Dashboard.
- Planned Resources (the number of planned resources in a resource plan)
- Committed Resources (the number of committed resources in a resource plan)
- Planned Work -> calculated field 'Total Planned'
- Actual Work -> calculated field 'Total Actual'
- Estimated Cost (calculated field)
- Estimated Charge (calculated field)
Release Notes 11.11 @September 12, 2022
1. The field ‘Skills’ was added to the Resource Dashboard.
You can add skills to your resources and then search for resources by skills when assigning them to projects.
2. The field ‘Parent Name’ was added to the field mapping of the Azure DevOps connection.
The 'Parent Name' field allows bringing the name of the parent elements in addition to the Parent ID to the task details.
3. It is now possible to synchronize items marked as Milestones in Monday.com as milestones to the PPM Express Schedule section.
To bring items marked as milestones, the mapping should be done correctly while configuring the scenario: Due Date -> Timeline Finish, Start Date -> Timeline starts, Is Milestone -> Timeline isMilestone.
In this case, the tasks will be created and marked as 'is milestone' in the Schedule section and milestones will be created in the ‘Key Dates’ section of a Project when the synchronization is completed.
Release Notes 11.10.2 @ September 5, 2022
1. An option to define the “Non-project Work” for a resource was added on the Resource Dashboard page.
If a resource is engaged for some kind of non-project work, this can be defined in a specific field that was added to the Resource Dashboard Details section. In this case, the capacity for this resource will be recalculated accordingly on the projects.
2. It is now possible to define the Max Units for Resources as >100% to allow planning of work on a resource level as a team.
This may be useful for cases when in the project planning stage there is a need to assign generic resources for tasks. For example, you can set Max Units to 300% for Marketing generic resource. When it comes to the step of assigning users, you can set the required value for each resource out of the planned 300 % for a generic resource.
3. The wording for the views and layouts option was changed, and the word ‘Layout’ was added when the layout is selected in the ‘Default’ drop-down.
Before: The layout name was displayed when selected.
Now: The word 'Layout' and the layout name are displayed.
4. The tabs on the Configure Connection pane were renamed to Project Progress, External Items Mapping, and Project Mapping (for Monday.com, Jira, and Azure DevOps connections).
Before: The tabs were named Project, Progress, and Tasks.
Now: The tabs are named Project Progress, External Items Mapping, and Project Mapping.
5. Import/Export of Ideas to/from .csv file option was added to PPM Express.
6. The values in the fields (both OOB and custom fields in Ideas and Projects) are now copied over when a project is created from an idea if the corresponding fields are completely matched by type and name.
Release Notes 11.9 @ August 31, 2022
1. It is now possible to select any Work Item type to be displayed in the Azure DevOps Iterations section.
Use the Configure Columns menu to add the required Work Item Types (default and/or custom) to the Iterations section.
Please note: It is possible to select only those Work Item Types that were selected when configuring the Azure DevOps connection (on the Tasks tab, which is used to set the Work Items that need to be synchronized from Azure DevOps).
2. The following fields were added to the Iterations section for Jira and Azure DevOps: Effort, Effort Progress, Story Points, Story Points Progress.
Effort and Story Points - is the ratio of values from all completed items that are in this iteration to the total number of items.
Effort Progress and Story Points Progress - is the ratio of values from all completed items that are in this iteration to the total number of items in percentage.
For example, if the sum of all Story Points on items that belong to the Current iteration is 200, of which the sum of Story Points on items with the Completed state is 100, the Progress will be 50%.
Please note: The fields mapping for the Effort and Story Points should be configured for the values to appear in these fields (it is set by default, but if any changes, please make sure there is a mapping for these fields configured).
3. It is now possible to open the Azure DevOps task page from the Iterations project section filtering it by Iteration.
Release Notes 11.3 @ August 3, 2022
1. The 'KPI' section was added to Project Dashboard.
You can edit the KPI section, add and remove the fields you need to display in this section. It is an easy and visual way to monitor some metrics and details on the Project level.
Also, it is possible to edit the KPI section in different ways for different views. For example, you can create a Resource Plan view and customize the KPI section to show only the fields that are important for the resource plan. If you create a Budget view, you can customize the KPI section to show the important fields for the budget, and add the budget section to this view only.
2. An ability to calculate Project Progress by Story Points and Effort was added to the Azure DevOps connection.
Before: The progress for the Azure DevOps connection was calculated by the number of work items (general number and the number of completed ones) added on the Progress tab while configuring the connection.
Now: There are three options available for selection:
- Elements count
- Sum of Story Points
- Sum of Efforts
Please note: It is required to add field mapping for Story Points filed and Effort field to use them in Project Progress calculation.
3. The way how groups and group counters are displayed based on filter results was improved for the My Assignments and My Space pages.
Before: When the filter was applied to the My Assignments or My Space pages and there were no items to display according to this filter, the group names and the overall number of items within each group were still shown.
Also, if there were any items to show according to the filter, they were displayed as a list, and the roup names and the overall number of items within each group were still shown.
Now: If there are no items to display according to the filter selected, the 'Results not found' message will appear.
Also, if there are any items to show for the selected filter, the number of the items on the list only will be displayed next to the group name.
Please note: The 'Results not found' message was added to all pages and sections in case the filter was applied and there are no results to show.
Release Notes 11.2 @ July 27, 2022
1. New functionality was added to the Monday.com connection:
- A PPM Express program can be now linked to Monday.com.
- Projects can be now imported from Monday.com to PPM Express.
- Resources can be now imported from Monday.com to PPM Express.
2. An ability to quickly view resource assignments for a certain period of time from the Resource Plan project section was added.
It is now possible to select a certain period of time and review the resource assignments from the Resource Plan project section for the selected dates. For this purpose, select the required time frame, navigate to the resource in question and click on the View Assignments button.
The resource page will be opened and the workload for the selected period will be available in the Assignments section.
Release Notes 10.28 @ July 18, 2022
An 'Email' option was added to the sign-up and log-in page.
A new 'Email' option allows users to sign up for the PPM Express application and create a PPM Express tenant using any email provider account (besides Office 365 and Google).
Users can sign up for PPM Express by providing their email, verifying it, and creating a password.
After this, users get to the regular PPM Express registration page where they can provide the details and select the PPM Express plan.
When the tenant is created, the PPM Express administrator can invite other users by email. Users can join this PPM Express tenant by the invitation link using any email account (not necessarily the one where they received the invitation).
Release Notes 10.27 @ July 11, 2022
The Roadmap dashboard was redesigned for easier navigation, layouts and views were added to this page.
Before: There were two pages on the Roadmap dashboard: Roadmap and Details. The KPI section was available on the Details page. There were no views and layouts on the Roadmap dashboard.
Now: The Roadmap page now consists of one page. Layouts and views are added to the Roadmap dashboard. There are three default views that you can switch between to see the required information: Roadmap, Details, and Roadmap with KPI.
These views are editable, you can add fields to these views as required. However, you cannot delete these three default views.
Also, you can create new custom views and layouts as needed. It is also possible to share the Roadmaps with other users by a certain view.
To create and manage views and layouts users should have Manage Configuration permission.
Release Notes 10.25 @ June 16, 2022
The 'KPI' section was added to Roadmaps Page.
This section allows organizations to quickly review all the updates for the information from the Details section including our rolled-up calculated fields such as Estimated Effort, Estimates Cost, Story Points, etc. It is an easy and visual way to monitor some metrics and details on the Roadmap level.
You can change the information displayed in the KPI section by clicking on the ellipsis button and selecting the fields you need from the list.
Please note that the roadmap sections can be configured by users with 'Manage Configuration' permission only.
In our next releases, we plan to add the KPI section to the timeline view as well.
Release Notes 10.22 @ May 31, 2022
1. Redesign for layouts and views.
In this release, the design for layouts and views will be changed for easier navigation. The menus for managing layouts and views will be separated. The functionality of views and layouts as well as the permission rules will not be changed. Also, the layouts you have already created will be preserved.
Let’s recall a few use cases where you can use layouts and views in your project, portfolio, etc.
As there are different project types and approaches for project management, you might need a different set of project sections to manage your project. The set of project sections may differ for an IT project and an internal project, for example. PPM Express allows creating a separate layout for each project type.
Users who create and manage configuration (Manage configuration permission) on the tenant level can create several layouts with a certain set of project sections, and columns for each project type using the drop-down on the left.
Project Managers can then apply the required layout to their projects using the 'Apply layout' option on the right. This will help standardize the way Project Managers work on their projects and the data they are expected to have within a certain project type.
Views are used to quickly switch between a certain set of project sections allowing Project Managers to quickly view/analyze/edit only those sections that they need at the moment (for example, Resource Plan and Schedule, Actions Items, and Risks).
Release Notes 10.21 @ May 25, 2022
1. Import page for Azure DevOps was redesigned for easier navigation.
It is now possible to easily select the projects and the work items for importing to PPM Express as projects or programs. It is also possible to preserve the hierarchy when the Azure DevOps project will be imported as a program and its work items will be imported as projects included in this program.
This applies to the items even if the first item (for example Azure DevOps project) was imported earlier and is already added to PPM Express. This rule applies only to the items displayed on the import page (if some of them were not selected or hidden using the filters, they will not be counted in the hierarchy).
Also, it is now possible to apply filters to sort the work items out and easily find the ones you need.
Release Notes 10.20 @ May 23, 2022
1. It is now possible to create PPM Express items from the Roadmap key dates and bars.
From now on PPM Express provides an ability to create items from the Roadmap bars (Projects, Programs, Tasks, Objectives, Ideas, etc.) and key dates (Key date, Milestone, Release).
Items can be created for the manually created bars and kye dates, imported key dates and bars items cannot be used to create new PPM Express items.
Also, to create items it is required to have corresponding permission, for example, to create a project, it is required to have permission for creating projects, to create a key date, it is required to have permission for editing the selected project, etc.
When a new item is created, the following fields may be copied over: Name, Start date, Finish date, Status (if auto-calculation is disabled), Progress, Description, Assigned to.
Data from the Roadmap key dates or bars fields will be copied over during item creation. Later on, the information will be synchronized from the created item back to the Roadmap key date or bar (but not in the opposite direction).
The Roadmap bar or key date can be used to create a PPM Express item only once.
2. The synchronization of the 'Tags' field for key dates based on tasks mapping was added.
Before: 'Tags', 'Description', and other custom fields could be edited manually for the key dates imported from external systems.
Now: 'Tags', and 'Description' fields for the imported key dates are synchronized from the external systems, based on the task mapping performed on the Import page (task mapping fields rules will be also applied to the imported key dates). This applies to key dates imported from Azure DevOps and Jira. For the key dates imported from Planner, only the 'Tags' field can be synchronized. For the key dates imported from Project Online both 'Tags' and 'Description' fields will remain editable (will not be synchronized).
Also, this rule applies to the key dates created from tasks in PPM Express (marked with a flag ‘Is Milestone’). 'Tags' and 'Description' field values for the task set as milestone will be synchronized and will not be editable.
Release Notes 10.17 @ May 4, 2022
1. The logic of saving the last selection choice of how the information is displayed on the Roadmap Dashboard page changed.
Before: When you selected a column width/ views/ timescales/ timeframe/ sorting/ filters on the Roadmap Dashboard page, these changes were reset to default when you closed PPM Express and re-opened it.
Now: When you make a change to a column width/views, etc. on the page, these changes will be saved no matter if you switch between the pages or re-open the PPM Express application itself.
The following changes will be saved from now on: Timeline View: Timescales (Days, Weeks, Months, Quarters, Years), Timeframe (date range), Style Settings, Filters. List View: Columns width, Sorting, View, Filters.
These changes are saved per user and per page. If you open PPM Express on a different device or browser the changes will be saved as well.
Release Notes 10.16 @ April 27, 2022
1. It is now possible to set a baseline for internal PPM Express tasks.
It allows taking a snapshot of your schedule that includes information about the Start Date, Due Date, Duration, Effort, and Original Estimate. If the information for these fields is changed, the baseline won't be changed and will remain the same, as it was set initially. If the task dates are changed and you need to change the baseline, you can use the 'Set Baseline' option again and it will be changed.
You can hide the Baseline from the timeline using the 'Style' menu.
Also, you can review the current information for these fields and compare it to the baseline in the Baseline section, when the task is opened for editing.
Also, you can add these fields to the List/Timeline view and review the information for all tasks there.
2. Improvements to the Resource Plan:
- Total Planned and Total Actual columns were added to the Resource Plan project section, Resource Utilization, etc.
- The calculated total fields ‘Estimated Cost’, and ‘Estimated Revenue’ were added to all pages and sections related to Resource Management.
- Committed resources can be now set back to Proposed using the 'Uncommit' option.
- The ‘Plan’ on the Resource Dashboard was renamed to Resource Planning and Utilization.
- It is now possible to group data by projects on the Resource Planning and Utilization page.
- ‘Hours View’ is now set as default in all pages and sections related to Resource Management.
- Standard views (Hours, Percent, FTE, Chart) were added to the Resource page.
- The warning was added to Resource Plan if a resource is allocated outside of project dates.
Release Notes 10.15 @ April 20, 2022
1. The 'Shift Allcoation' option is available.
The "Shift Allocation' option allows moving the hours planned for a resource(s) if the resource starts working on the project earlier or later than planned initially. As an example, this may be useful for cases when the start date for the project was changed and it is required to move the resources planned to the start date of the project.
2. The 'Configure Connection' screen on the Projects/Programs Dashboard Page was redesigned.
The design of the 'Configure Connection' screen was changed for easier navigation.
Release Notes 10.14 @ April 11, 2022
1. Capacity and Actual Hours were added to the Resource Plan.
It is now possible to set and review the Capacity and Actual hours for Resources in addition to the Planned hours.
You can decide by switching the corresponding checkboxes if you need to review Capacity and Actual Hours or not. The Planned Hours toggle is switched to ON by default but you can change it as required.
This functionality was added to all pages where you can plan resource availability (Resource Plan project section, Resource Utilization, etc.).
To set the Planned or Actual hours, you can double-click on the required column (hours) and type in the hours. Also, you can use the Set Planned and Set Actual buttons on the top. These buttons are also available from the tooltip for each resource.
Release Notes 10.10 @ March 28, 2022
1. Billing Settings page was redesigned and the subscription plans were changed.
PPM Express Professional plan was renamed to PPM Express Portfolio to better indicate positioning on project portfolio management. A new PPM Express Product Management plan was added.
2. The Projects Import page was redesigned.
On the first step of this page, you can select the connection and review the list of available connections added before.
3. Improvements for Roadmap Dependencies.
It is now possible to open a roadmap item for edit by double-clicking on the required one.
Also, you can delete dependencies between roadmap items directly from the timeline. For this, you need to click on any arrow that outlines a dependency and use the Bin icon on it.
Also, if you select an item on the roadmap or several ones using the Ctrl button, their Dependencies are highlighted for a better view.
Release Notes 10.9 @ March 17, 2022
1. People Management page was redesigned and new features will be added.
1) The Regular license type was renamed to User License.
2) It is possible to create a default set of permissions for new users on the People Management page.
When the new users join PPM Express, the created default set of permissions is applied to such users according to their license type.
Also, if you switch the license type for the user, the default set of permissions is also applied.
3) Bulk edit of user permissions for the existing users was added.
Using the bulk edit functionality it is possible to set the required permissions for a number of users at once.
If you select both the Team Members and the Users for bulk edit, the set of permissions will be limited to the Team Members' permissions.
4) The 'Allow auto-registration' and 'Allow Everyone To Invite New Users' settings were moved to the 'Access settings' menu.
2. Resource Plan section is now visible for everyone.
Before: Resource Plan section was visible and editable to users with the 'Manage Resources' permission only.
Now: Resource Plan section is available for all users with edit/view permission for the project in the 'View only' mode. Only users with the 'Manage Resources' permission and permission to edit the project in question will be able to edit it.
Release Notes 10.8 @ March 10, 2022
1. A new field 'Hyperlink' was added to all PPM Express entities.
This field allows adding a link to any external system. When the link is added you can use it to open the site from the PPM Express project, portfolio, program, key date. etc.
You can hide the link address and type in the name for it instead.
2. Assignment field for Risks and Issues is now a multichoice field.
You can now add more than one assignee to the Risks and Issues across PPM Express.
3. Description field was added to the PPM Express My Space page.
Release Notes 10.7 @ February 22, 2022
1. An action to create dependencies was added to the Roadmap timeline bar directly.
You can now create dependencies from the timeline bars directly without opening the item for editing.
Click the 'Create Dependency' button on the required item and select the item it should depend on.
2. The 'Show link' option was added to the Style menu of the Roadmap timeline.
Using the 'Show link' toggle you can add an indicator to the Roadmap timeline and show if the items were manually created or imported.
If the item was imported from an external system, the external system icon will be also displayed.
3. It is now possible to update items imported to the Roadmap in a bulk.
Before: To update the Dates, Progress, and/or Status of the imported items according to their source values, the items were opened for editing one by one and the values were updated according to the source using the 'Apply' button next to these fields.
Now: An Update button was added to the list of actions to update the values for the imported items according to their source values faster and in a bulk.
To update one item, click on the required item and hit the Update button. Choose the information you need to update for this item and click Update.
To update several imported items at once, hold the Ctrl button and click on the required items on the timeline to select them, then hit the Update button. Choose the information you need to update for the selected items and click Update. The Dates, Progress, and/or Status values will be updated for all selected items at once according to their source values.
Please note: You can update the Dates, Progress, and/or Status of the imported items according to their source values in the same way as you did before, Update button is an additional, easier way to update the items.
Release Notes 10.6 @ February 17, 2022
1. Linking is now available for Programs.
It is now possible to link your PPM Express programs to a project from an external system (Project Online, Jira, Azure DevOps, Planner). Connection on the Program level can be used for quick navigation to the external system project. No data will be synchronized to the PPM Express program.
The linking process is very similar to projects, the connections are added in the very same way.
Please refer to the following articles for more details:
- Linking Project Online project to PPM Express program
- Linking Planner plan to PPM Express program
- Linking Jira project to PPM Express program
- Linking Azure DevOps project to PPM Express program
Release Notes 10.5 @ February 10, 2022
1. Export/Import to CSV file option was improved for all entities.
Before: When exporting PPM Express items to the CSV file and then importing it back to PPM Express, the entities were not updated according to the changes in the CSV file, new entities were created instead.
Now: When exporting PPM Express items to the CSV file and editing the items there (change duration, progress, predecessors, etc.) these changes will be applied to items on importing the information from the CSV file back to PPM Express (the items will be updated with the information from the CSV file).
Please note: The items are found by UIDs and updated accordingly. If the UID is deleted from the CSV file or updated there, new items will be created in PPM Express when importing data from this CSV file.
Please note: Changes made in the CSV file for the imported items from external systems will be ignored. Also, if any invalid data was provided in the CSV file, it will be ignored when importing to PPM Express.
2. Roadmaps can now be added to MS Teams channels if the PPM Express app was installed for MS Teams.
Before: You could connect PPM Express to Teams channels and add PPM Express projects, programs, portfolios, my space page, and challenges to the required Teams channels and manage them from Teams directly.
Now: It is also possible to add PPM Express Roadmaps to the required Teams channels to open manage them there according to your permissions.
3. The view of the Roadmap actions for items was redesigned on the timeline.
Before: To open the item for editing, clone it or delete the item from the timeline view you navigated to the item and selected the required action from the list.
Another way to open the item for editing was to click on the item on the timeline.
Now: To perform actions to the item: edit, delete, move to the backlog, clone it, you should select the item by clicking on it and then select the required action from the list in the top right corner of the item bar.
4. Warnings were added to the Roadmap dashboard.
If there are any items imported to the Roadmap dashboard and their start/due dates, progress and/or status was changed (differs from the original item) a warning will be shown for such items both on the timeline and table view of the Roadmap dashboard. The warning number will indicate if all three values differ from the original ones or only one/two.
The total number of items with warnings will be shown at the top of the page.
Also, you can use a filter to show the items with warnings only and use the Style menu to hide the warnings from the timeline view.
Release Notes 10.4 @ January 19, 2022
1. Dependencies were added to the roadmaps and can be now displayed on the Roadmap Timeline.
It is now possible to establish Dependencies between roadmap items and visually display them on the Roadmap Timeline.
To establish dependencies, click on the required item to open it for editing, switch to the Dependencies page and assign dependencies as required. Save the changes.
The ‘Show Dependencies’ option was added to the ‘Style’ menu that allows showing the dependencies on the Roadmap Timeline.
2. Progress and Status value is now transferred from the source element when the item is imported to the roadmap.
Before: Only Start date and Finish date values were imported with items to the roadmap.
Now: Progress and Status values are also imported to the roadmap with the items.
Progress value will be imported for key dates, tasks, and objectives.
Status value will be imported for programs, projects, tasks, key dates, and objectives.
The ‘Show Status’ option was added to the ‘Style’ menu that allows to color roadmap items with the color of the Status instead of the lane color.
Release Notes 10.3 @ January 13, 2022
1. Table view was added to the Roadmap dashboard.
You can now switch between the table and timeline view on the Roadmap dashboard.
Table view includes two groups: Planned and Backlog.
All items added or imported to the roadmap from the table view are added to the Backlog group first. Items added to the Planned group appear on the timeline view.
Table view allows reviewing details for the roadmap fields and taking actions to the selected items in a bulk (delete, move, clone, set progress, assign the selected items).
2. Prioritization of roadmap items is now available within the table view on the Roadmap dashboard.
It is now possible to prioritize features, projects, ideas that you may have within your roadmap and determine which features and initiatives should be put on the timeline view of the roadmap and completed as soon as possible.
There are several default views that you can use to prioritize your items. You can also create your own ones as required.
Release Notes 10.0.2 @ December 16, 2021
1. PPM Express Public API
PPM Express exposes REST API that allows integrating PPM Express with your existing tool ecosystem to automate processes and workflows. You can use it to build add-ons for PPM Express or develop integrations between PPM Express and other applications.
Access to the API is granted via personal tokens. Please refer to the Automation settings in PPM Express and Configuring Public API articles for detiled information about public API in PPM Express.
2. 'Style' menu was added to PPM Express Roadmap.
It is now possible to configure the style of the Roadmap bars using the 'Style' menu. You can now make the bars larger, show or hide Dates and/or Progress from the bars.
3. 'Export to PNG' option was added to PPM Express entities.
You can now export PPM Express entities to PNG files and use them for reporting purposes or add them to your presentations:
- key dates
- Projects section of Programs
- Programs and Projects section of Portfolios
- action items
- lessons learned
- key decisions
- change requests
This option is available from the 'Actions' menu of PPM Express pages (table and timeline/swimline views).
You can also use this option from the File menu of the entities listed above.
Release Notes 9.5 @ December 9, 2021
1. Duration field was introduced in Project Tasks.
Duration is represented as the number of working days.
Start Date, Due Date, and Duration fields are now interconnected, if there are any changes to one field, the values for other fields will be recalculated accordingly.
By default Start and Due date values are filled in automatically on tasks creation taking into account the Project Start date (or the current date) and the Duration is set to one day (if you do not set your own values).
Tenant Calendar Settings and Exceptions are taken into account when the Duration is calculated to display an accurate number of working days in your organization.
As defining task duration is an important step in the task planning process, the Duration field will now be a part of the default views in Tasks.
Please note: If there was a custom Duration field created for your tasks, it will be automatically renamed to Duration (Custom) after the release.
Please note: Duration field value will be set automatically only for those existing tasks that have both Start and Due dates.
2. Key Dates will not be deleted automatically in PPM Expres when they are deleted in the External system.
Before: When the imported Key Dates were deleted in the external systems, they were also automatically deleted from PPM Express after data synchronization.
Now: The Key Dates imported from the external systems (Azure DevOps, Jira, and Planner only) will not be deleted from PPM Express after data synchronization, even if they were deleted in the external system. A warning will be shown for such Key Dates instead, notifying that this item was deleted there (or the item has no dates set).
Please note: If you disable warnings for the project, these warnings will not appear for the deleted Key Dates.
3. The link was disabled for resources that do not exist in PPM Express but were added to the Time project section (synchronized from PPM Express Time).
Before: The resources were clickable in the Time project section. When clicking on such resource a window was opened notifying that the user was not found.
Now: This link is disabled for resources that do not exist in PPM Express but were added to the Time project section during data synchronization from PPM Express Time. If a resource is created in PPM Express, it will be linked with the resource in the Time section and the link will lead to the Resource Dashboard.
Release Notes 9.2.1 @ November 22, 2021
1. The Report settings page was redesigned to include the list of available report packs.
Before: Users downloaded and configured the PPM Express Power BI Report packs from the help center.
When the report pack was configured, users could paste the report home page URL to PPM Express 'Home page report URL' field to navigate to this report from PPM Express pages (Portfolios, Programs, Projects pages as well as Portfolio, Programs and Project dashboards). However, users could add only one pack to be displayed on these PPM Express pages.
Now: The report packs are available for download from the Report Settings page directly.
Also, the 'Report URL' and the 'Scope' fields were added to each pack on the Report Settings page.
Users can now download each pack from PPM Express directly, configure them and then paste the home page Report URL of each pack to PPM Express. As the Report URL is added to PPM Express, users can select the scope (PPM Express pages) where these reports will become accessible.
Users can add custom reports to the Report Settings page and make them accessible from other PPM Express pages for easier navigation.
Users can now access their reports (PPM Express report packs and custom reports) from PPM Express pages directly.
Please note: PPM Express Planner and Azure DevOps report packs can be also added to PPM Express report settings as custom reports.
Please note: If you have configured the Advanced report pack and added the report URL to PPM Express, it will be preserved with the new release.
If you have configured any other report pack before this release and added its URL to PPM Express 'Home page URL' field, it is required to open the Report Settings after the release and add the report pack home page URL to the 'Report URL' of the required report pack.
Release Notes 9.1 @ November 11, 2021
'Days of week' section was added to calendar exceptions.
Both tenant-wide and resource calendar exceptions were updated with a new 'Days of week' section.
Before: When you created an exception and provided the start and finish dates, this exception was applied for the whole period selected.
Now: When you create an exception and provide the start and finish dates, you can also specify the days of the week for which this exception should be applied. Thus, you can exclude the days of the week that should have regular hours or apply another exception for these days.
Release Notes 9.0 @ November 4, 2021
1. A new Roadmaps module was added to PPM Express to visualize your company and team strategies, plans and communicate major steps and milestones. The Roadmaps module option is currently available as a Preview for customers on PPM Express Professional and Professional Enterprise plans.
The Roadmap consists of a series of tasks and milestones that are assigned to different teams or stakeholders. A roadmap allows decision-makers to plan and track their company's progress at the macro level by combining team-specific roles and business objectives.
You can now create Roadmaps, create groups and labels within the Roadmap, and add items either manually or by importing them from PPM Express Projects, Portfolios, Programs, Tasks, Objectives, Key Dates, Ideas.
When the items are added you can add them to the required groups, change the position of the items on the timeline directly using the drag and drop functionality.
It is also possible to change the timeframe for the item by dragging it to the required date on the timeline.
All Roadmaps can be viewed on the Roadmaps page that includes a list of all Roadmaps and allows creating and managing Roadmaps within the organization.
Similar to other PPM Express pages, the Roadmaps page may be viewed as cards or a configurable table. Use filters to quickly find the required roadmap.
2. The scroll option was added to the Tags field to review all available tags at once.
Before: Only the first 10 tags were available in the Tags field. To find tags, users could start typing the tag name and select the required one.
Now: All tags are available in the Tags field. The scroll option was added to the Tags field allowing to find the required tag if users don't know its name.
3. People Management page was redesigned for easier navigation.
The Roadmaps permission section was added to People Management to assign permissions to view, edit and create roadmaps.
User Settings page was redesigned for easier navigation.
Before: Common settings, Project, Program, Portfolio permissions were open and displayed on the User Settings page.
Now: Common Settings, Project, Program, Portfolio, and Roadmap permissions are hidden. To assign permissions for a user as required, click on permission to open it first. You don't need to scroll down to the required permission, just select it from the list and open it.
4. The items can now be deleted from the Edit Item Page directly using the red bin button.
Before: To delete PPM Express items, users selected the item in question and clicked the Delete item button.
Now: A red bin button was added to the Edit Item page and users can now delete items from this page as well.
Please note: For Risks, Issues, and Iterations imported from external systems, this option is not available as they are deleted from the external systems.
Release Notes 8.3.1 @ August 31, 2021
A new section “Dependencies” is added to the Projects dashboard. Using this section, as a Project Manager, you can specify and manage both internal and external activities that relate to your project.
They are things that should start or finish so your project can progress. They might also be other projects or activities that rely on your project as input.
Currently, you can select a PPM Express Project, Idea, or any external activity as a dependency type and specify their relation to your project.
Select “Depends on” relation type if the current project is dependent on another project or activity. Select “Delivers to” relation type if another project or activity cannot start before you finish a current project or some activity, such as task, key date, etc. in it. “Related to” relation type can be selected for ideas, projects, or external activities that relate to your Project but are not necessarily interdependent.
For the “Project” type we recommend using “Depends on” and “Delivers to” relation types, as when any of these types is selected, a corresponding arrow will be drawn from your project to another one or vice versa. The arrows will be displayed on all Timeline views, such as Portfolios/ Programs/ Projects timelines or “Projects” section inside Portfolio or Program.
As usual, you can use default filters or create your own one, as well as configure columns and new fields that are relevant for your projects.
Release Notes 8.2 @ August 19, 2021
1. A new option to deactivate resources was added to PPM Express.
Before: All resources listed in PPM Express had an “Active” status by default. It was not possible to easily filter out resources who left the company or are currently engaged with other activities not related to PPM Express projects.
Now: It’s now possible to make a resource in PPM Express inactive and hide it from all ongoing activities where resources are involved. Only active resources can be assigned for tasks, key dates, risks, issues, etc. Inactive resources do not appear in the list of available resources when assigning them.
If an active resource is assigned for tasks, as an example, all assignments will be preserved for this resource if it becomes inactive for history purposes (the time allocated for this resource in the Project Plan section will be also preserved). If needed, a resource manager can then replace inactive user with an active one to continue working on the task, issue, etc.
The status for resources can be changed per resource (or if the linked user is deactivated) and in a bulk as required. Active/Inactive filters are now available for your convenience to quickly sort the resources by their status.
Release Notes 8.1 @ August 12, 2021
1. A possibility to select the required email when joining the PPM Express tenant was added.
Before: A user could accidentally join the PPM Express tenant with another login email. This could happen in case the invitee was logged in under another account in the browser when the invitation was accepted.
Now: Before joining the PPM Express tenant, the invitee can verify which login account is currently in use. In case of necessity, the user can “Log in with another account”, by selecting a corresponding option.
2. A new Resource Management Power BI report pack was added to PPM Express.
A new Resource Management pack allows reviewing information for the resources allocation as well as overallocation details, workload heatmap, resource pool details, resource time details, etc.
Please go to the 'How to configure Resource Management report pack' article to download the Resource Management pack and get step-by-step instructions on how it is configured.
3. A new option ‘Report My Time’ was added to “Tasks” and “My Space”. This option allows users to report their time spent on PPM Express tasks during the current day to PPM Express Time.
Please note: It is required to establish a connection between PPM Express and PPM Express Time to use this option and link the required projects within these two systems.
4. Project filter is added to the Resource Utilization page and Utilization Resource dashboard section.
Before: All projects were listed on the Resource Utilization page without the ability to filter inactive or completed projects, and we know that it was hard for you to work with active ones.
Now: The project filter is now added to the Resource Utilization page (as well as to the Utilization Resource dashboard section). It allows filtering projects to review the information for active projects only and hide the inactive ones, etc. Custom filters can be also created for your convenience.
Release Notes 8.0 @ August 5, 2021
We are happy to announce that we have released a new PPM Express module: Programs. You can now organize a group of Projects to Programs to manage them in a coordinated way and add your Projects and Programs to Portfolios or just keep them separately from Portfolios for easy coordination.
For example, if you have a Portfolio: Developing New Product, you can organize your Projects to Programs first: Market Research, Concept Development, IT Security, Product Development, etc., and then add them to your Portfolio.
When the Program is created you can add Projects to it or create new Projects from the Program Dashboard.
Also, you can add Project to Programs from the Details project section. For this, open the Project dashboard, navigate to the Details section. Open the Configure Fields menu by clicking on the ellipsis button and enable the Program field.
Next, add the Program or several Programs where this project needs to be included.
We made the Programs module flexible and can't wait for you to start using it and give us your feedback.
Release Notes 7.8 @ July 22, 2021
1. Onboarding videos on how to configure connections are now added to the 'Configure Connection' menu of each external system (Azure DevOps, Jira, MS Planner, Project Online, Office 365 Group).
Users who configure connections to external systems can now review video guides on how to configure connections. The links to these videos are added to the 'Configure Connection' menu of each connection.
Also, there are video guides for configuring Executives Report Pack, Objectives and Key Results module, and for Installing PPM Express App for MS Teams.
2. Task Management – default descriptions are added to native task fields.
Information buttons were added to all native task fields. Users can now review the descriptions for native task fields and quickly get information on how each field is used.
These descriptions can be edited if needed. For this, open the field for editing (e.g. open any view for editing and click on the pencil-like button next to the required field) and add your own description.
Release Notes 7.7 @ July 14, 2021
Users who use PPM Express Time for time reporting and established connection between PPM Express Time and PPM Express can now synchronize totals from PPM Express Time to PPM Express 'Completed work' task field.
It is required to enable the 'Write totals to PPM Express completed work' feature in PPM Express Time projects that are linked to PPM Express.
If the projects from PPM Express and PPM Expres Time are linked, tasks from PPM Express will appear as suggested time entries in PPM Express Time when the feature is enabled.
When the time is reported (confirmed work) for these entries, the values will appear in the PPM Express 'Completed work' task field.
Release Notes 7.6 @ July 8, 2021
A new section ‘Workload’ will be added to the Resource dashboard.
As a Project and Resource Manager, you can review all assignments for the selected resource across PPM Express and plan the Resource workload accordingly.
The ‘Workload’ section shows the Tasks, Action Items, Risks and Issues that are due this month or late as well as all assignments by status.
If you click the ‘View Resource Assignments’ button, the Workload page will be opened where you can review all resource assignments in detail.
Release Notes 7.5.2 @ July 5, 2021
1. A layout is now available for selection when creating new Portfolios, Projects, etc.
The changes will apply to the following entities:
- Resource (if created from Resource menu)
- Business Challenge
Before: When you created a new Portfolio or other entity listed above, the dashboard sections were displayed on the Portfolio/Project/ Resource/ Business Challenge creation screen and could be selected one by one for the newly created entity. A layout could be selected only after a new Portfolio, Project, or other entity was created.
Now: When you create a new Portfolio, Project, etc. you can select a layout on the creation screen. The “default layout” is displayed by default. At the same time, it is possible to expand sections and customize them before you create Portfolio, Project, etc.
2. Import of key dates and risks is now possible from Project to Portfolio level.
Before: Key dates and risks on project and portfolio levels were added and managed independently. It was not possible to add project key dates or risks to the portfolio level.
Now: As a Portfolio Manager you can now import key dates or risks from related Projects for viewing in your Portfolio. Using connection icons next to a key date or risk you can easily navigate to an original linked element in PPM Express. As key dates can be imported from external systems you can also navigate to an external key date directly from your Portfolio. Use a column “From” to view a project from which a key date or risk was imported and manage all important key dates or risks from all your related projects on a single page.
Release Notes 7.4 @ June 17, 2021
1. Manage Budget permission was changed and renamed to Manage Financial Details.
Before: Manage Budget permission granted access to Project or Portfolio budgets for the user account. If this permission was disabled, the user could not see or edit the budget (a placeholder was shown instead in the Budget section).
Now: Manage Budget permission was changed and renamed to Manage Financial Details. If this permission is disabled for the user, not only the Budget section content is hidden from this user, but also all Cost fields (OOB and custom) become disabled across Projects, Resources and Portfolios (N/A status is shown for these fields). OKR and Challenges & Ideas modules are excluded from this rule.
Please refer to the People Management article for more details.
2. OAuth authentication type is now available for Jira Server connection.
Before: Only Basic authentication type was available for Jira Server connection.
Now: The OAuth authentication type is available for selection as well for Jira Server connection.
3. One Project can now be added to multiple Portfolios.
Before: Users could add one Project to one Portfolio only.
Now: Users can add the same Project to multiple Portfolios.
Release Notes 7.3.1 @ June 10, 2021
1. The logic of saving the last selection choice of how the information is displayed on PPM Express pages changed.
The changes apply to the following pages:
- Portfolios Views
- Projects Views
- Resources page
- Business Challenges Views
- Company Objectives Views
Before: When you selected a column width/ views/ timescales/ timeframe/ sorting/ filters on the pages listed above, these changes were reset to default when you closed PPM Express and re-opened it.
Now: When you make a change to a column width/views, etc. on the pages listed above, these changes will be saved no matter if you switch between the pages or re-open the PPM Express application itself.
The following changes will be saved from now on:
- Columns width;
- Views (Cards, Timeline, Configurable table);
- Timescales (Days, Weeks, Months, Quarters, Years);
- Timeframe (date range);
These changes are saved per user and per page: Portfolios, Projects, Resources, Challenges and Ideas, Company Objectives.
If you open PPM Express on a different device or browser the changes will be saved as well.